Payment Terms and AR/AP Timing — ClearBox FPA Help

Use A/R and A/P in Schedules to shift cash timing away from the period where revenue or expense is recognized.

A/R is for revenue accounts that are collected later
A/P is for expense accounts that are paid later

If cash happens in the same period, leave the term at 0.

The two views

Each schedule (A/R or A/P under Schedules) has two views:

Terms for setting timing rules
Output for reviewing the computed balances that those rules create

Work in the Terms grid

The Terms view gives you one row per account.

Target chooses which AR or AP account receives the balance
Days sets the default term for that account
each month column can override the default for one specific period

Examples:

0 means same-period cash
30 means roughly one month later
60 means roughly two months later

Blue month cells mark period-specific overrides. Use them for one-off exceptions; set the baseline with Target and Days.

Accounts Receivable

Terms and Output

Terms Output

	Account	Target	Days	Jan 2026	Feb 2026	Mar 2026
	4010 Consulting Revenue	Accounts Receivable	30	30	45	30
	4020 Subscription Revenue	Accounts Receivable	15	15	15	15

Apply one rule to many accounts

Select rows with the checkboxes on the left. When at least one row is selected, the batch toolbar appears in the header.

Enter the Days value you want to apply.
Optionally choose a Target account.
Click Apply.

Use Clear Terms to remove the terms from the selected rows instead.

Accounts Receivable

Selection-based batch update

Terms Output

Account	Target	Days
4010 Consulting Revenue	Accounts Receivable	30
4020 Subscription Revenue	Accounts Receivable	15
4030 Maintenance Revenue	Accounts Receivable	0

Use Output to confirm the result

The Output tab shows the computed AR or AP balances by target account and period.

If you need a manual one-off adjustment there:

Open Output.
Double-click the cell you want to change.
Enter the override value.
Right-click an overridden cell if you want to clear it.

If the output looks wrong, go back to Terms and check:

whether the account is using the right Days value
whether the Target account is correct
whether you accidentally left a period-specific override in place

What this changes downstream

A/R terms change receivables timing on the balance sheet and cash collection timing in cash flow. A/P terms do the same for payables and cash disbursements. As soon as you save a term or override, the forecast recomputes using that timing.