Help Center

Practical guides for setting up ClearBox FPA, importing data, building forecasts, and reviewing results.

Data Setup

Set Up Your Organization and Entity

Create your organization, add an entity, and understand where setup, editing, and review happen.

Import Actuals from CSV

Import a trial balance CSV, validate the results, and resolve common validation issues.

Connect QuickBooks Online

Connect QuickBooks, run a sync, review what will change, and validate what landed.

Set Up QuickBooks Desktop

Connect a QuickBooks Desktop company through QuickBooks Web Connector and review the first import.

Understand QuickBooks Desktop Syncs

Learn how scheduled Desktop updates start, when they apply automatically, and when they wait for review.

Troubleshoot QuickBooks Desktop

Resolve connection-file errors, rotate credentials, manage connection status, and understand delayed updates.

Manage Your Chart of Accounts

Add and organize accounts, manage groups, and keep imports and statements aligned.

Weekly Cash Categories

Set up Cash Planning rows and map QuickBooks transactions into the right categories.

Forecasting

Create Forecasts and Versions

Create a forecast, add versions, set the actuals cutoff, and get oriented in the workspace.

Edit Forecast Assumptions

Use assumptions for repeatable logic, overrides for one-off edits, and batch updates when you need speed.

Use Drivers in Forecasts

Create reusable inputs like headcount or units and use them in forecast formulas.

Allocate Forecasts by Dimension

Split forecast values across departments, locations, or other reporting segments.

Run Sensitivity Analysis

Compare planning scenarios side by side.

Schedules

Plan Headcount in Employees

Model roles, pay, benefits, payroll taxes, and pay-group timing.

Products and Services Schedule

Model recurring revenue with unit volume and pricing streams.

Fixed Assets Schedule

Plan purchases and depreciation by period.

Loans and Rates

Enter loans and rates and review financing impact.

Leases and Discount Rates

Model lease payments and rate inputs.

Contracts Schedule

Plan time-bound agreements with billing schedules and recognition.

Payment Terms and AR/AP Timing

Control when receivables and payables impact cash.

Analysis

Analysis Views and Comparisons

Use Analysis tabs, period controls, and compare mode to review actual results.

Create custom KPIs, add from the library, and set performance targets.

Statement Format Editor

Customize statement layout for management and board reporting.

Reports

Learn how reports are structured, create the first working draft, and get to a first export.

Organize Sections and Pages

Use the Sections rail to organize the report, choose page types, and move content to the right place.

Build Flow Pages

Build full-page statements and KPI dashboards with the right data, layout, and display settings.

Build Grid Pages and Widgets

Combine tables, charts, KPI scorecards, and other widgets on one report page.

Use Text Blocks and Commentary

Add commentary, section introductions, and live values directly on the page.

Manage Report Settings and Export PDF

Set report defaults, control headers and footers, and check the PDF before you share it.

Meeting Prep

Prepare Stakeholder Meetings

Create recurring stakeholder reviews, build the agenda, review evidence, and capture follow-up.

Cash Planning

Cash Planning Overview

Review cash position, receivables, and payables in one place.

Source Locking and Manual Edits

Know which rows are editable and where updates belong.

Reconciliation and Modifiers

Use modifier notes to explain reconciliation differences.

Admin

Manage Team Access

Invite users, set roles, and manage access.

Organization Settings and Billing

Manage organization settings, billing, and plan details.

Accounting Firm and Client Access

Link accounting firms to client workspaces, assign staff, and manage sponsorship and ownership transfer.

Deleting Organizations and Entities

Permanently remove a company or organization with a clear checklist.

Deleting Your Account

Permanently remove your own account with confirmation and billing safeguards.

Work with AI

AI Forecast Generation and Workspace Chat

Use AI to draft forecast updates and ask context-aware workspace questions.